SUMMARY:

Process bi-weekly payroll. Process vendor invoices and prepare for payment.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

1. Oversee coding, input and posting of approved invoices to computerized Accounts Payable voucher register. Prepare check run; arrange for mailing of checks to vendors.
2. Maintain accuracy of vendor files on computerized Accounts Payable system.
3. Answer vendor inquiries regarding invoices and payments, shared duty with purchasing agent.
4. Enter credit memos/debit memos/void checks into computer system as required.
5. Prepare all necessary manual checks via computerized system.
6. Print A/P Reports, when needed.
7. Maintain A/P files with copies of purchase orders and receiving reports (packing lists) for matching to invoices, including miscellaneous filing.
8. Assist in collecting information for annual budget, reports for Grantee and Governmental agencies and other miscellaneous projects.
9. Using the time and attendance and payroll software packages:
   1. Input employee hours worked: regular, overtime, vacation, sick, personal and holidays.
   2. Produce biweekly time sheets, roll-up approved time sheets.
   3. Tally and verify for accuracy biweekly time sheets.
   4. Transfer information to payroll service software from timekeeping system.
   5. Verify all employees’ time and deductions.
10. Review and distribute payroll checks (to supervisors and/or other authorized employees).
11. Maintain all payroll related files.
12. Prepare manual payroll checks.
13. Prepare all payroll related journal entries for payment of payroll taxes.
14. Prepare reports and checks for all payroll deductions (annuities, loans, garnishes, etc.).
15. Prepare and submit retirement contributions and reports from employees and NFMC.
16. Prepare annual W2s and 1099s.
17. Maintain strictest confidentiality.
18. Any other duties as assigned.

EDUCATION and/or EXPERIENCE:

Associate’s degree (A.A.) or equivalent from Two-Year College or technical school; and one to two years Payroll and Accounts Payable related experience and/or training; or equivalent combination of education and experience.

You can apply using the online application

Human Resources Direct Phone: (850) 298-6000 – Fax: (850) 298-6054

Email: HRdepartment@nfmc.org